TASK STREAM
A task management system in project company
Overview
As part of my work in a project company, I’ve been tasked with creating a new system that will help streamline project implementations and improve workflow management
Background
The system will enable streamlining task management and maintain transparency by providing real-time updates on employee and project progress. This new system will optimize workflows, ensuring that tasks are completed efficiently and on time. I’m excited about the potential of this system to enhance our project outcomes and boost our client satisfaction.
Problem Statement
01
In a project company, teamwork is crucial and meeting project deadlines is essential to exceed client expectations. However, disorganization often leads to lost tasks and project delays, resulting in customer disappointment. Lack of clarity regarding project status adds to the chaos, with incomplete tasks and stalled progress causing further confusion.
02
Our project company employees lack task tracking and individual progress monitoring, leading to a lack of direction for improvement. No system to track project launches means they miss valuable insights into work success.
Research
Quantitative User Research
23 employees in a project company recently
took part in an online study that utilized Google Forms
Tasks are frequently unclear and require additional clarification
The completion of tasks is currently experiencing delays due to a lack of daily task prioritization and organization
It is important to me to foster a stronger connection with the organization and stay up-to-date with relevant updates about our work.
Qualitative User Research
We conducted an in-depth interview with my boss, a seasoned manager with years of experience in overseeing project companies. He was actively involved in the research and decision-making process throughout. Here are some key takeaways from the interview regarding the company’s task management:
Competitor Analysis
I performed market research by analyzing our direct and indirect competitors, studying user management systems, and evaluating the presentation of data and processes in dashboards.
Design The Solution
Overview
Designing a homepage that presents a comprehensive overview of an employee’s work status for the current month, along with essential notifications and messages related to the campaign environment and their company.
My task
A task list screen for each client with priorities based
n dates and a picture of the campaign manager for each task.
Project timeline
A page showing a timeline of tasks organized by project name.
Project overview
A screen displaying project transparency, with all the necessary details.
Employee overview
The system grants the CEO sole access to review employee progress and performance.
Thank you for taking the time to review
my project.
It was a pleasure to present the task management system that I created for the company. I’m excited to see it come to life and I’m looking forward to receiving feedback and suggestions for improvement from my colleagues. It was great to see my boss enthusiastic about the system and how it met the needs of our work. Now, we hope for a smooth implementation process and a successful launch of the system.
